HR & Admin Manager

The position is responsible for developing and implementing HR strategies, compensation and benefits programs, employee relations, compliance, general administration, Health, Safety & Environment (HSE), and internal HRGA controls. The role ensures effective organizational operations, legal compliance, and strong HR support for the company’s business and production objectives.

Key Responsibilities

HR Strategy & Talent Development

• Develop and implement recruitment plans and processes to ensure timely hiring of qualified employees in line with business and operational requirements.
  
• Design employee training and development programs, establish competency development roadmaps, and regularly evaluate training effectiveness.
  
• Develop and review the organizational structure, job architecture, KPI framework, and competency framework across functions and positions.
  
• Drive employer branding initiatives to strengthen the company’s ability to attract and retain talent.
  

Compensation, Benefits & HR Operations

• Develop, implement, and regularly review compensation, bonus, and employee benefit policies to maintain competitiveness within the manufacturing industry.
  
• Manage and optimize the Human Resource Information System (HRIS), ensuring accurate HR data and efficient HR processes.
  
• Oversee employee records and employment contracts to ensure completeness, accuracy, confidentiality, and compliance with applicable regulations.
  
• Monitor attendance, working hours, and labor costs while ensuring effective workforce cost control.
  

Employee Relations & Compliance

• Manage employee relations matters, including disciplinary procedures, labor disputes, grievances, and other workplace issues in accordance with labor regulations.
  
• Oversee internal communications to ensure company policies, procedures, and key information are communicated effectively across the organization.
  
• Monitor changes in labor legislation and ensure HR policies and practices remain compliant with relevant regulations.
  
• Coordinate and support HR-related audits conducted by customers, partners, or other relevant parties.
  
• Develop employee engagement and corporate culture initiatives to strengthen workforce connection and organizational effectiveness.
  

General Administration

• Oversee day-to-day office administration, company assets, supplies, and other administrative resources.
  
• Manage company facilities, infrastructure, and maintenance activities to ensure a safe and effective working environment.
  
• Supervise company security operations and related service providers.
  
• Oversee canteen and employee accommodation operations where applicable.
  
• Manage internal transportation, logistics, and other general administrative services.
  

Health, Safety & Environment

• Ensure occupational health and safety requirements are properly implemented across production and office areas.
  
• Monitor compliance with relevant environmental regulations and internal environmental standards.
  
• Develop and implement employee health and wellness programs.
  

HRGA Internal Control & Audit

• Establish and maintain internal controls across Human Resources and General Administration activities.
  
• Review and audit HR-related expenses to ensure effective cost management and compliance with approved budgets.
  
• Investigate and address potential misconduct, irregularities, or internal fraud relating to HR and administrative activities.
  

Reporting & Other Responsibilities

• Prepare regular HR and Administration reports on a weekly, monthly, quarterly, and annual basis for management review.
  
• Perform other duties and responsibilities as assigned by the General Director.
  

Requirements

• Bachelor’s degree or above in Human Resource Management, Business Administration, Law, or a related discipline.
  
• Minimum of 5 years of professional experience in Human Resources, including at least 2 years in a managerial or team leadership position.
  
• Experience in manufacturing or industrial environments such as printing, packaging, processing, or similar industries is preferred.
  
• Strong knowledge of Vietnamese labor regulations, social insurance legislation, and other relevant employment-related requirements.
  
• Knowledge of General Administration and Health, Safety & Environment practices is an advantage.
  
• Strong understanding of internal control principles with the ability to review and manage HR and administrative costs.
  
• Proven capabilities in strategic workforce planning, organization management, and people leadership.
  
• Strong negotiation, problem-solving, conflict resolution, and stakeholder management skills.
  
• Proficiency in Microsoft Office and HR management systems such as HRM or HRIS platforms.
  
• Basic English communication skills for working with international customers or business partners are preferred.
  
• High level of integrity, fairness, accountability, and confidentiality.
  
• Ability to work effectively under pressure with strong analytical and systematic thinking skills.
  

Key Performance Indicators

• Recruitment effectiveness in terms of hiring timelines and candidate quality.
  
• Employee turnover maintained within the company’s target level.
  
• Compliance with labor legislation with minimal legal violations, disputes, or employee complaints.
  
• Results of customer or partner audits relating to Human Resources and Administration.