Administrative Assistant, Firm Operations (52600)

Job DetailsJob Location: Coral Gables, FL 33134Position Type: Full Time / Experienced LevelSalary Range: $45,000.00 - $65,000.00 Salary/yearJob Category: Operations / Administrative SupportCitrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!

We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department. They’re responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).

Responsibilities are, but not limited to

Maintain front office operations by providing reception desk coverage, managing incoming telephone calls, directing inquiries, and ensuring a professional and welcoming experience for visitors.
Maintain clean and welcoming general office conditions for guests and team members.
Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.
Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.
Communicate common office inventory usage and replenishment needs to the OM.
Monitor and manage pooled administration mailboxes.
Manage client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.
Provide supplemental administrative and operational support to Tax Operations during peak periods to help ensure seamless workflow and timely completion of deliverables.
Assist with new client onboarding procedures.
Assist with ad-hoc projects (as needed).

QualificationsThe ideal candidate must

Have 2+ years of administrative experience (professional services environment preferred).
Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.
Be a team player with the ability to multi-task and pay strong attention to detail.
Possess strong organizational skills, including but not limited to verbal and written communication skills.
Have the capacity to work overtime (as needed).
In-office requirement based on specific office location.