Administrative Specialist IV

Administrative Specialist IV

College of Arts & Sciences

Dean’s Office

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at the College of Arts and Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences is seeking to hire an experienced Administrative Specialist, IV

WHAT MAKES College of Arts & Science A GREAT PLACE?

·      Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

·      A knowledge-sharing organization that works collaboratively with diverse partners

·      Professional development opportunities and mentorship

·      A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO:

The ideal candidate for this position will oversee office operations, supervise administrative and student employees, coordinate executive calendars and meetings, support events and special projects, and assist with budget and financial activities. Having dedicated support for these functions will improve workflow, strengthen administrative coverage, and ensure the Dean’s Office can effectively meet the needs of faculty, staff, and students.

The essential duties and responsibilities of the Administrative Specialist IV are the following:

·         Manage the daily operations of the Dean's Office, ensuring efficient workflow and high-quality customer service.

·         Develop, implement, and maintain office policies, procedures, and administrative systems.

·         Coordinate office coverage and prioritize competing demands to ensure timely completion of work.

·         Manage departmental records, filing systems, and confidential documents in accordance with institutional policies.

·         Submit facility service requests.

·         Serve as primary point of contact for faculty, staff, students, visitors, and external partners.

·         Provide administrative support to three Associate Deans and two Assistant Deans.

·         Coordinate complex calendars, meetings, and appointments.

·         Prepare correspondence, reports, presentations, agendas, meeting materials, and minutes.

·         Coordinate travel arrangements and process travel reimbursements.

·         Screen inquiries and resolve routine matters independently while referring to complex issues are handled appropriately.

·         Supervise administrative staff and a team of student employees.

·         Recruit, hire, train, schedule, and evaluate student and administrative workers.

·         Delegate assignments and monitor workload to ensure effective office operations.

·         Foster a positive, collaborative, and service-oriented work environment.

·         Provide coaching and professional development opportunities for supervised staff.

·         Plan and coordinate meetings, workshops, faculty events, retreats, and special programs.

·          Manage logistics including scheduling, catering, technology, communications, and materials.

·         Support commencement, convocation, faculty meetings, and other institutional events.

·         Assist with development and monitoring of Dean's office budget.

·         Process purchasing requests, invoices, reimbursements, and procurement transactions utilizing the College's shared services structure.

·         Reconcile budget accounts and maintain accurate financial records.

·         Special projects and functions as requested.

Minimum Requirements:

Bachelor’s degree and five years of related experience; or a combination of education and related experience.