About this role
Position Title: Contracts Manager
Location: Remote – Preferred East Coast / Panama City Beach, FL / Tampa, FL
Location: Remote – Preferred East Coast / Panama City Beach, FL / Tampa, FL
Position Overview
We are seeking a Senior Contracts Administrator with strong Government contracting experience to support the full contract lifecycle across federal programs and opportunities. This role is ideal for a contracts professional who can quickly become a dependable, independent contributor after onboarding and training. Reporting directly to the CEO this position will play a key role in contract administration, compliance, and internal coordination across the business.
The ideal candidate is highly organized, detail-oriented, proactive, responsive, and comfortable managing multiple priorities in a fast-paced federal contracting environment. They should have a strong working knowledge of FAR/DFARS-based contracts, subcontracts, and contract administration practices, along with the judgment to escalate complex issues when needed.
Key Responsibilities
- Support administration of prime contracts and subcontracts throughout the contract lifecycle, from award through closeout.
- Prepare and send draft NDAs, TAs, and other routine agreements for review and coordination.
- Review and process contract documents, modifications, task orders, agreements, and related correspondence.
- Assist in evaluating solicitations, terms and conditions, and contractual requirements for risk, compliance, and operational impact.
- Track contract deliverables (CDRLs), reporting requirements, periods of performance, option years, and key deadlines.
- Maintain organized and accurate contract files, records, databases, and documentation.
- Coordinate with internal stakeholders, including business development, proposals, program management, finance, and leadership, on contractual matters.
- Support subcontract administration activities, including issuing subcontract documents and modifications and maintaining subcontract files.
- Assist with contract closeouts, organizational conflict of interest reviews, representations and certifications, and other compliance-related actions.
- Monitor contract actions and help ensure alignment with company policies and Government requirements.
- Prepare summaries, status updates, and internal reports related to contracts and subcontract activity.
- Support audits, data calls, and customer or internal requests for contractual documentation.
- Escalate higher-risk or more complex contractual matters to leadership, as appropriate.
- Contribute to process improvements, templates, and standard practices for the contracts function.
- Support proposal coordination activities, including distributing RFP packages to subcontractors or internal teams, tracking proposal support requests and responses, coordinating required subcontractor documentation, and assisting with contract-related proposal inputs and follow-up actions.
Qualifications
- Bachelor’s degree preferred
- 4–8+ years of relevant contracts administration experience
- Government contracting experience required; DoD experience preferred
- Working knowledge of federal contract administration principles, including FAR and DFARS
- Experience supporting prime contracts and/or subcontracts in a federal contracting environment
- Ability to review and interpret contract terms and conditions with strong attention to detail
- Strong organizational, communication, and follow-through skills
- Ability to manage multiple priorities and deadlines with minimal day-to-day oversight
- Ability to identify next steps, anticipate needs, and surface issues before they become problems
- Strong written and verbal communication skills
- Proficiency in Microsoft Office, including Excel, Word, Outlook, and SharePoint
- Experience with Costpoint preferred
- Experience with contract file management and compliance tracking
- Familiarity with FAR/DFARS and DoD contracting environments preferred
- Ability to work effectively in a remote environment with strong self-direction, responsiveness, and follow-through
- Ability to handle sensitive and confidential information with discretion; Secret clearance or ability to obtain a Secret clearance preferred
Why Choose ISPA Technology?
- Competitive salary packages with bonus potential.
- Comprehensive health, vision, and dental coverage.
- Generous PTO allotment and 11 paid holidays.
- Robust life and disability insurance options.
- 401(K) with company match, for your future.
- A culture of recognition and rewards for your contributions.
- Opportunities for relocation and professional development.
This is a great opportunity for a contracts professional who wants to grow in a meaningful role with increased ownership and visibility. You’ll work closely with leadership, support critical Government programs, and help strengthen the company’s contracts function in a collaborative and fast-moving environment.
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