Administrative Assistant

We are looking for an Administrative Assistant to support our HR Operations Team. This role will primarily handle HR administration, employee relations, labor-related concerns, and disciplinary matters, while also providing general administrative and coordination support.

Key Responsibilities

HR Operations & Employee Relations

• Provide administrative support for day-to-day HR Operations and Employee Relations activities.

• Handle and coordinate employee concerns, grievances, complaints, and labor-related matters.

• Support the management team in handling disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures.

• Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence.

• Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation.

• Coordinate with employees, management, and relevant departments to resolve employee-related concerns.

• Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.

• Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative & Workforce Support

• Maintain employee files, records, trackers, databases, and document filing systems.

• Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities.

• Prepare reports, presentations, letters, correspondence, and meeting materials.

• Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings.

• Assist with data entry, HR reports, trackers, and dashboard updates.

• Coordinate with internal departments and business units on employee and administrative matters.

• Handle confidential and sensitive employee information with discretion.

• Support general office administration and document control activities.

Requirements

• Arabic speaker with strong English communication skills.

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.

• Minimum 5 years of relevant experience in HR administration, HR Operations, Employee Relations, or administrative support.

• Working knowledge of Saudi Labor Law and HR regulations.

• Previous hands-on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia is required.

• Experience dealing with Saudi labor-related matters and employee documentation is highly important.

• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.