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Learning Event Coordinator - Onsite NYC- Fixed term role
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Full-time, Temporary
Posted 3h ago
~40 hrs/week
Responsibilities
The coordinator will manage end-to-end logistics for executive learning programs and leadership events, including venue coordination and vendor management. They are responsible for onsite delivery, ensuring seamless execution and high-quality participant experiences.
Requirements
Candidates must have proven experience in coordinating corporate events, conferences, or large-scale training programs. Strong operational, project management, and logistical planning skills are required to succeed in this fast-paced environment.
Full job description
Main Event Coordinator
Location: New York City, NY (Onsite) -(6-Month fixed term role)
About the Opportunity
We are seeking a highly organized and detail-oriented Main Event Coordinator to support the delivery of executive learning programs, leadership events, and strategic initiatives for a leading global financial institution in New York City.
This is a hands-on role that combines event management, logistics coordination, stakeholder engagement, and operational execution. The successful candidate will play a critical role in ensuring leadership development programs and high-profile corporate events are executed seamlessly from planning through delivery.
If you thrive in fast-paced environments, enjoy solving problems, and take pride in creating exceptional participant experiences, we'd love to hear from you.
What You'll Do
Program & Event Coordination
Coordinate end-to-end logistics for leadership development programs, training initiatives, and executive events.
Manage schedules, timelines, milestones, and readiness activities to ensure successful program delivery.
Support participant registration, communications, and administration.
Coordinate across multiple stakeholder groups, vendors, and internal teams.
Track project deliverables and maintain operational excellence throughout the event lifecycle.
Venue & Vendor Management
Coordinate event venues, hotels, meeting spaces, catering, and onsite logistics.
Manage relationships with external vendors, suppliers, and venue partners.
Oversee room setup, signage, branding, event materials, and participant resources.
Conduct venue walkthroughs and ensure readiness before program launch.
Resolve operational issues quickly and effectively to maintain a seamless event experience.
Onsite Event Delivery
Provide onsite support for leadership programs, workshops, and executive events.
Coordinate facilitators, speakers, ambassadors, venue teams, and suppliers during delivery.
Manage last-minute changes and operational requests with professionalism and urgency.
Ensure a high-quality participant experience throughout all events.
Maintain exceptional standards of execution in a live event environment.
What We're Looking For
Required Experience
Experience coordinating corporate events, conferences, training programs, or large-scale learning initiatives.
Proven ability to manage multiple priorities in a fast-paced environment.
Experience working with senior stakeholders, vendors, and cross-functional teams.
Strong operational, project coordination, and logistical planning experience.
Key Skills
Event and program coordination
Project management and organization
Stakeholder and vendor management
Logistics planning and execution
Excellent written and verbal communication
Strong Microsoft Office and collaboration tool proficiency
Problem solving and critical thinking
Ability to adapt quickly and remain calm under pressure
Successful Candidates Will Be
Highly organized and exceptionally detail-oriented.
Proactive, resourceful, and solutions-focused.
Comfortable taking ownership and working independently.
Skilled at building relationships with stakeholders and partners.
Able to anticipate issues before they impact event delivery.
Energized by fast-paced, high-visibility environments.
Additional Information
Location: Onsite in New York City, NY
Contract Length: 6 months
Travel: Up to 10% travel may be required
Flexibility to support multi-day programs and occasional events outside standard business hours
Why This Role?
This is an excellent opportunity to join a high-performing team supporting leadership development and executive learning programs within one of the world's most respected financial institutions. You'll gain exposure to senior leaders, manage impactful events, and play a key role in delivering exceptional learning experiences.
In a world moving at the pace of AI, GP Strategies is The Learning Velocity Company™, amplifying your people’s potential at the speed of opportunity.
For 60 years, we’ve been home to the smartest minds in learning and development. Now we’re taking that expertise into the AI-first age, where organizations must learn continuously to stay current. Skills evolve in months, not years. Business strategies shift faster than traditional training cycles. Learning must keep up.
We help you learn at the pace your business demands—keeping capabilities current as needs evolve, serving up quality content when people need it, and matching business velocity with learning velocity. We deliver with speed that keeps pace with market change, relevance to your actual work and context, and quality that drives performance through a future-proof skills architecture.
Whether launching AI transformation, building skills-based capabilities, or enabling continuous learning, we are the trusted partner that leaders rely on to navigate transformation with confidence.
Offices: 11000 Broken Land Parkway, Suite 200, Columbia, MD 21044, US · Chamiers Road, Chennai, Tamil Nadu 600035, IN · 15 Fetter Lane, London, GB
How many Administrative jobs are open in New York, NY right now?
There are currently 12,066 open administrative positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in New York, NY?
Companies currently hiring include New York City Housing Authority (NYCHA), Mount Sinai Health System, NYU Langone Health, Northwell Health, NYU London, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in New York, NY?
Yes — 2543 of the 12066 open administrative positions offer remote or hybrid work (390 remote, 2153 hybrid).
How do I apply for Administrative jobs in New York, NY?
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